Event Logistics

We are seeking a friendly, proactive Event Coordinator to join our team. The ideal candidate is a self-starter who thrives in a moving environment, enjoys creating event experiences, and can manage multiple projects with confidence and attention to detail. This role requires great communication and organizational skills, a positive attitude, and the ability to anticipate needs while working independently and collaboratively. This is an entry-level administrative role.

Core Duties

• Maintain office calendars and coordinate scheduling for upcoming meetings and events.
• Maintain inventory of event supplies, ensuring materials are stocked and organized.
• Organize and maintain a structured Google Drive filing system for event documents and resources.
• Set up logistics for in-office meetings, conferences, and special events.
• Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events.
• Assist with managing hotel room blocks for staff, vendors, and event attendees; update leading up to the events.
• Coordinate private dining arrangements and venue reservations for meetings and events.
• Work with the Director and coordinate travel arrangements, including flights, hotels, and transportation for staff and vendors.

Role-Specific Qualifications

• Strong communication and organizational skills.
• Positive attitude and the ability to anticipate needs.
• Ability to work independently and collaboratively.
• Attention to detail and confidence managing multiple projects at once.
• Entry-level administrative role; a proactive, self-starting approach.