Speaker & Talent Relations

The Speaker & Talent Relations Intern manages the experience of the organization's speakers from confirmation through departure. This is the highest-exposure interpersonal role available to an intern, and the one with the least margin for error — a mishandled speaker is a visible failure.

Core Duties

• Manage speaker confirmations, agreements, and information collection including bios, headshots, and audiovisual needs.
• Coordinate speaker travel, ground transportation, and accommodations.
• Prepare and distribute speaker briefing materials, schedules, and logistics packets.
• Serve as day-of point of contact for assigned speakers, including escort duties.
• Manage green room operations, hospitality, and staging timing.
• Coordinate speaker requirements with production, security, and press teams.
• Track and route speaker requests, changes, and special accommodations.
• Execute post-event follow-up and thank-you correspondence.

Role-Specific Qualifications

• Exceptional professionalism and discretion; this role handles private schedules and personal information.
• Confident, calm communication with high-profile individuals and their staff.
• Meticulous attention to detail in travel and scheduling logistics.
• Availability for irregular hours across the full event window.

Standard Qualifications — All Internships

• Current enrollment in an accredited college or university; eligible for the Federal Work Study Program where applicable.
• Senior in high school, recent high school graduate, or GED equivalent.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Reliable, punctual, and professional demeanor.
• Discretion with confidential and pre-release information; adherence to all organizational policies, including confidentiality, data handling, and workplace safety standards.
• Prior office or customer service experience is a plus but not required.